Utility Week Live Admissions Policy

• We do not supply international visitors with visa letters, these are obtainable from your local embassy
   
• Only pre-registered Utility Week Live visitors who are badge holders, visitors who register on the day and exhibitor badge holders will be able to attend Utility Week Live
   
• Visitors should be involved in or have some connection or interest in the utilities sector
   
• Badge holders must not allow their badges to be worn or used by anyone else.  Any failure is likely to lead to the badge holder and the person wearing or using the badge being asked to leave Utility Week Live.
   
• Anyone obtaining a Utility Week Live visitor or exhibitor badge by theft, deception or other illegal means will be asked to leave the exhibition
   
• Anyone attending Utility Week Live should carry some form of photo-ID (passport, photo-ID driving licence, national identity card) or other identification acceptable to the Organisers which the Organisers may ask to see
   
• No one under the age of 16 will be able to attend Utility Week Live
   
• No pets or animals of any description will be allowed into Utility Week Live
   
• Non-exhibiting companies attending Utility Week Live are not permitted to solicit for business on the show floor or from exhibitors within the show environs
   
• Utility Week Live visitors must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or wear offensive apparel or be involved in any activity which may disrupt Utility Week Live
   
• Press badges at Utility Week Live are restricted to publishers, editors, journalists, photographers, broadcasters and web bloggers associated with the visual communications industry. Members of the press may be required to complete an application form and produce accreditation in the form of a recognised press or media card, business card, NUJ card, a letter from the editor or an official web address linking to a press release in order to verify their position. Press applications from advertising personnel and media sales representatives will not be accepted
   
• Official photographers and videographers will be taking photographs and filming at Utility Week Live. Anyone attending the exhibition consents to such photography and filming without compensation and confirms that the Organisers, or companies approved by the Organisers to film at Utility Week Live, shall be entitled to use such photographs and videos, which may include photographs and videos of visitors, for the purpose of marketing Utility Week Live in future, for exploitation in any and all media, without liability
   
• Everyone attending Utility Week Live is required to comply with the Organisers’ safety and security requirements
   
• No visitor to Utility Week Live may take photographs or film videos or make any form of recording on any media for commercial purposes at Utility Week Live under any circumstances without the prior written permission of the Organisers
   
• The Organisers reserve the right to exclude or remove anyone from Utility Week Live who does not comply with this policy or who they reasonably consider is likely to break these rules or who is prohibited from attending under any applicable sanctions, laws or regulations, or otherwise at the Organisers’ discretion
   
• By attending any Seminar sessions at Utility Week Live, you are agreeing to be contacted by the seminar speaker(s) about this session. You will be subject to their communications and privacy policy and must opt-out with them directly
   
• If your visitor badge is scanned by an exhibitor or you scan a QR code on an exhibitor stand you are opting-in to receiving communications from that organisation. You will be subject to their communications and privacy policy and must opt-out with them directly

ANTI-HARASSMENT

Faversham House, (the Organiser) is dedicated to providing a positive, harassment-free event experience for all participants and staff, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. The Organiser does not tolerate harassment of any kind towards event participants or its staff.

The use of harassing language and imagery (including of a sexualised nature) is not appropriate at any event or related social activity sponsored or organised by the Organiser. Any event participant, including exhibitors and exhibitor staff, found to be violating this policy may be sanctioned or expelled without a refund at the Organiser’s sole discretion.

Examples of harassment include, though are not limited to:

• Verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, or religion
• Use of sexual images in public spaces
• Deliberate intimidation, stalking or following
• Unauthorised photography or recording
• Use of sexualised or harassing content in presentations
• Inappropriate physical contact
• Unwelcome sexual attention
• Advocating for or encouraging any of the above behaviour

If at any time you are made to feel unsafe or unwelcome at Utility Week Live, or witness this behaviour towards others, please report it as soon as possible to the Organisers in the Organisers’ office.  Reports can be made either personally onsite to Faversham House staff or via: https://fav-house.ethicspoint.com/

Regardless of the reporting method, the name and/or company reporting a harassment incident will be held in the strictest of confidence. Onsite staff have been briefed to escalate incidents immediately.

DRESS CODE AT THE EVENT

All staff on exhibition stands are expected to dress with business and/or business casual attire. As a rule of thumb, exhibitors should ensure the attire of all staff they have on or around their stand (whether the exhibitor’s direct employees or their contractors) would be considered appropriate in a professional environment. In recognition of the many cultures and nationalities present at the events, attire of an overly revealing or suggestive nature is not permitted. Examples of such attire may include, though are not restricted to:

• Tops displaying excessive cleavage
• Tank tops, halter tops, camisole tops or tube tops
• Miniskirts or minidresses
• Shorts
• Second-skin bodysuits

These guidelines are applicable to all stand staff, regardless of gender, and will be strictly enforced. The Organiser reserves the right to request individual exhibition staff change their attire or leave the premises immediately if their appearance is perceived, in the sole opinion of the Organiser, to be offensive to other exhibitors or participants.

ADULT CONTENT

The Organiser shall be entitled to close a stand during build-up or exhibition open period if the exhibitor or sponsor, in the opinion of the Organiser, is displaying materials of an offensive nature. The Organiser reserves the right to clear out a stand and the exhibitor will bear any costs that may arise.

ENFORCEMENT

Event participants who are asked to cease harassing behaviour are expected to comply immediately. If a participant or group engages in harassing behaviour, the Organiser retains the right to take any actions to maintain a positive event environment for all participants and staff. This includes expulsion of the offender from the event with no refund.

Organisers: Faversham House Limited, Windsor Court, Wood Street, East Grinstead, West Sussex, RH19 1UZ